Meetings are an essential part of collaboration. While some people like to lament that meetings waste time and hurt productivity, we find that thoughtfully-scheduled and well-run meetings can help us produce better work.
While face-to-face meetings are always preferable for the best communication, virtual meetings can often be a great alternative when travel and geographic factors make it difficult to get everyone in the same room. It also allows us to do business with people in other parts of the country without the time and cost of travel. The screen sharing feature allows us to collaborate with clients on site maps, wireframes, website design comps, marketing reports, and more.
There are a number of applications that make it easy to conduct virtual meetings. GoToMeeting, WebEx, and Join.me are just a few. At SpinWeb, we are long-time power users of GoToMeeting and it seems to work well for us.
Not everyone, however, is comfortable with virtual meetings. Those who are used to face-to-face meetings can often feel out of place and awkward when invited to a virtual meeting. With a little bit of practice and background knowledge, anyone can become a virtual meeting pro. So here is a complete guide to overcoming your awkwardness and becoming a virtual meeting expert.